Privacy Policy

Tulsa Sculpted Smiles | Last Updated: September 29, 2026


Owner and Data Controller

Dr. Wade Sessom, DDS
4415 S Harvard Ave, Tulsa, OK 74135, United States

Owner contact: (918) 742-2096 | tulsasculptedsmiles.com


Types of Data Collected

Among the types of Personal Data that this Website collects, by itself or through third parties, there are: Tracker; Usage Data; first name; last name; date of birth; phone number; address; email address.


Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection. Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Website.


Unless specified otherwise, all Data requested by this Website is mandatory and failure to provide this Data may make it impossible for this Website to provide its services. In cases where this Website specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service. Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.


Any use of Cookies — or of other tracking tools — by this Website or by the owners of third-party services used by this Website serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document.


Users are responsible for any third-party Personal Data obtained, published or shared through this Website and confirm that they have the third party's consent to provide the Data to the Owner.


Mode and Place of Processing the Data


Methods of Processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data. The Data processing is carried out using computers and/or IT-enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Website (administration, marketing, legal, system administration) or external parties (such as third-party technical service providers, hosting providers, IT companies, and communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.



Legal Basis of Processing

The Owner may process Personal Data relating to Users if one of the following applies:

  • Users have given their consent for one or more specific purposes.
  • Provision of Data is necessary for the performance of an agreement with the User and/or for any pre-contractual obligations thereof.
  • Processing is necessary for compliance with a legal obligation to which the Owner is subject.
  • Processing is related to a task that is carried out in the public interest or in the exercise of official authority vested in the Owner.
  • Processing is necessary for the purposes of the legitimate interests pursued by the Owner or by a third party.


In any case, the Owner will gladly help to clarify the specific legal basis that applies to the processing, and in particular whether the provision of Personal Data is a statutory or contractual requirement, or a requirement necessary to enter into a contract.


Place

The Data is processed at the Owner's operating offices and in any other places where the parties involved in the processing are located. The Owner operates in the United States and does not direct its services to users in the European Union.


Retention Time

Personal Data shall be processed and stored for as long as required by the purpose for which it was collected. Personal Data collected for the performance of a contract shall be retained until such contract has been fully performed. The Owner may also be obliged to retain Personal Data for a longer period whenever required to do so for the performance of a legal obligation or upon order of an authority. Once the retention period expires, Personal Data shall be deleted.


The Purposes of Processing

The Data concerning the User is collected to allow the Owner to provide its Service, comply with its legal obligations, respond to enforcement requests, protect its rights and interests, detect any malicious or fraudulent activity, as well as for Analytics and Contacting the User.


Detailed Information on the Processing of Personal Data


Analytics

Google Analytics (Google LLC) — Google Analytics is a web analysis service provided by Google LLC. Google utilizes the Data collected to track and examine the use of this Website and to prepare reports on its activities.

Personal Data processed: Tracker; Usage Data.

Place of processing: United States — Privacy Policy | Opt Out

Category of personal data collected according to CCPA: internet information.

This processing may constitute a sale under the definition of the CCPA. Users may find information regarding how to opt out in the California consumer rights section below.


Contacting the User

Contact Form (this Website) — By filling in the contact form with their Data, the User authorizes this Website to use these details to reply to requests for information, appointment scheduling, or any other kind of request as indicated by the form.

Personal Data processed: first name; last name; date of birth; phone number; address; email address.

Category of personal data collected according to CCPA: identifiers.


HIPAA Notice

Tulsa Sculpted Smiles is a covered entity under the Health Insurance Portability and Accountability Act (HIPAA). Your protected health information (PHI) collected in connection with dental care is governed by our separate HIPAA Notice of Privacy Practices, which is available upon request or for download on our website. This Privacy Policy governs information collected through the website only and does not supersede our HIPAA obligations.


The Rights of Users

Users may exercise certain rights regarding their Data processed by the Owner. In particular, Users have the right to:

  • Withdraw consent at any time where consent was previously given.
  • Object to processing where processing is carried out on a legal basis other than consent.
  • Access their Data and obtain a copy of the Data undergoing processing.
  • Verify and seek rectification of inaccurate or incomplete Data.
  • Restrict processing of their Data under certain circumstances.
  • Request deletion of their Data under certain circumstances.
  • Receive and transfer their Data in a structured, machine-readable format where technically feasible.
  • Lodge a complaint with their competent data protection authority.


Any requests to exercise these rights can be directed to the Owner through the contact details provided in this document. Requests will be addressed as early as possible and always within one month.


Additional Information About Data Collection and Processing


Legal Action — The User's Personal Data may be used for legal purposes by the Owner in Court or in the stages leading to possible legal action arising from improper use of this Website or the related Services. The User declares awareness that the Owner may be required to reveal personal data upon request of public authorities.


System Logs and Maintenance — For operation and maintenance purposes, this Website and any third-party services may collect files that record interaction with this Website (System logs) and use other Personal Data (such as IP address) for this purpose.


Do Not Track — This Website does not support "Do Not Track" requests. To determine whether any third-party services it uses honor "Do Not Track" requests, please read their privacy policies.


Information for Californian Consumers

This section applies to all Users who are consumers residing in the State of California under the California Consumer Privacy Act of 2018 (CCPA), and supersedes any conflicting provisions above.


Categories of personal information we collect: identifiers (name, address, email, phone, date of birth) and internet information (Usage Data, Trackers).


Your California privacy rights include:

  • The right to know — You may request disclosure of the categories and sources of personal information we collect, the purposes for which we use it, and with whom it is shared.
  • The right to deletion — You may request that we delete your personal information, subject to legal exceptions.
  • The right to opt out of sale — You have the right to opt out of the sale of your personal information, including its use in connection with Google Analytics. To opt out, contact us using the details below.
  • The right to non-discrimination — We will not discriminate against you for exercising any of your CCPA rights.


To exercise these rights, submit a verifiable request by contacting us at the information below. We will confirm receipt within 10 days and respond within 45 days. We may take up to 90 days in complex cases and will notify you if additional time is needed. You may submit a maximum of 2 requests per 12-month period.


Changes to This Privacy Policy

The Owner reserves the right to make changes to this privacy policy at any time by notifying Users on this page. It is strongly recommended to check this page often. Should changes affect processing based on User consent, the Owner shall collect new consent where required.


Contact

Tulsa Sculpted Smiles
4415 S Harvard Ave, Tulsa, OK 74135
(918) 742-2096
tulsasculptedsmiles.com